Privacy statement

I. General information

Contact details of the controllers

SCHRADER Apparatebau GmbH
SCHRADER Engineering und Service GmbH
SCHRADER Fluid Technology GmbH
SCHRADER Verfahrenstechnik GmbH

represented by the Managing Directors: Jan Schneider, Carsten Steiling, Dirk Darmstädter

SCHRADER Personaldienst GmbH

represented by the Managing Director: Dirk Darmstädter

Schleebergstrasse 12
59320 Ennigerloh

Tel.: +49 (0)2524-266-0
Fax: +49 (0)2524-266-50
E-mail: info (at) schrader.de

 

Contact details of the Data Protection Officer

Ms Melissa Ohlenforst
Mönchengladbacher Str. 10
41372 Niederkrüchten
Tel.: 02163-499820
E-mail: m.ohlenforst (at) she-klothen.com

II. Specific information on the collection of personal data

Visiting the website

a) Purpose of the data collection and processing

Each time a user accesses one of our web pages or requests a file stored on our website, access data on the transaction concerned are stored in a log file. Each data record consists of:

  1. the page from which the file was requested,
  2. the name of the file,
  3. the date and time of the request,
  4. the volume of data transmitted,
  5. the access status (file transferred, file not found, etc.),
  6. a description of the type of operating system and web browser used,
  7. the client IP address.

The client IP address is used to transmit the requested data; once it is no longer required for technical reasons, it will be anonymised by deleting the last numeric block (Ipv4) or the last octet (Ipv6).

b) Retention period

The data are stored each time a user accesses a page of our website and each time our website is called up, and are deleted as soon as no longer required for the purpose for which they were collected, which is the case once the visitor leaves our website.

c) Legal basis

The legal basis for the temporary storage of the aforementioned data is Article 6 (1) (f) of the EU Basic Data Protection Regulation (hereinafter “GDPR”). The legitimate interest lies in the provision of our website.

d) Objection and remedy possibilities

The data subject may object to the processing.

2. Contract implementation

a) Purpose of the data collection and processing

Data including name, address(es), bank details, e-mail address, telephone or fax number, and client IP address at the time of submission of the contract declaration are collected, stored and processed solely for the purpose of concluding or implementing the contract, including in particular the billing and settlement of the contract. Personal data will be passed on to third parties only if this is necessary for the purpose of implementing the contract, for example where a shipping company is commissioned or a payment service provider is used.

b) Retention period

The data will be deleted as soon as they are no longer necessary in relation to the purposes for which they were collected or otherwise processed. This period is five years for personal data which is subject to Section 147 of the German Fiscal Code (AO) and ten years for personal data which is subject to Section 257 of the German Commercial Code (HGB). The periods shall commence at the end of the calendar year in which the data was collected.

c) Legal basis

The legal basis for the storage of the aforementioned data is Article 6 (1) (b) and (c) GDPR.

d) Objection and remedy possibilities

Since there are legally standardised retention periods and the data must remain stored and processed for the contract execution, an objection or a deletion is not possible.

3. E-mail, fax or telephone contact

a) Purpose of the data collection and usage

A user can contact us by e-mail (also via the contact form), fax or telephone. We store the data transmitted to us and provided by the data subject in order to process the request. These data include name, address, e-mail address, telephone and/or fax number, date and time of the request and a description of the request as well as, where applicable, contract data if the request is made in the context of contract preparation or processing. The data will not be passed on to third parties. They are used to process the data subject’s contact request.

b) Retention period

Once the data is no longer necessary to achieve its purpose, it will be deleted, which is the case when the conversation is finalised and the facts clarified and there are no conflicting contractual or tax retention periods. This period is five years for personal data which is subject to Section 147 of the German Fiscal Code (AO) and ten years for personal data which is subject to Section 257 of the German Commercial Code (HGB). The periods shall commence at the end of the calendar year in which the data was collected.

c) Legal basis

The aforementioned data will be stored on the legal basis of Article 6 (1) (a) GDPR only after obtaining prior consent in the context of the request, within the context of contract initiation or contract fulfilment pursuant to Article 6 (1) (b) GDPR or in accordance with Article 6 (1) (f) GDPR. The legitimate interest of the controller lies in the ability to process the contact request and to prevent abuse of the contact request. The withdrawal of consent, which is possible at any time, shall not affect the lawfulness of the processing of personal data carried out with consent prior to the withdrawal.

d) Objection and remedy possibilities

The data subject has the option to withdraw his or her consent to data processing at any time and to object to the storage of his or her data. The data stored for the process will then be deleted. If a contract has been concluded, the above statements under paragraph II.2 shall apply.

4. Application documents

a) Purpose of the data collection and usage

An applicant can send his or her application documents to us by e-mail. We store the data transmitted to us and provided by the data subject in order to process the application. These data include name, address, e-mail address, telephone and/or fax number, date and time of the application and attachments such as cover letters, CVs and certificates. The data will not be passed on to third parties. They will be used exclusively for the application process.

b) Retention period

Once the data is no longer necessary to achieve its purpose, it will be deleted, which is the case when the conversation is finalised and the facts clarified and there are no conflicting contractual or tax retention periods. Where an employment contract is not concluded, the data will be deleted six months after communication of the rejection.

c) Legal basis

The aforementioned data will be stored on the legal basis of Article 6 (1) (a) GDPR only after obtaining prior consent in the context of the application, within the context of contract initiation or contract fulfilment pursuant to Article 6 (1) (b) GDPR or in accordance with Article 6 (1) (f) GDPR. The legitimate interest of the controller lies in the ability to process the application and to prevent abuse of the application. The withdrawal of consent, which is possible at any time, shall not affect the lawfulness of the processing of personal data carried out with consent prior to the withdrawal.

d) Objection and remedy possibilities

The data subject has the option to withdraw his or her consent to data processing at any time and to object to the storage of his or her data. The data stored for the process will then be deleted. The data subject’s application can, therefore, no longer be considered in the application process. If a contract has been concluded, the above statements under paragraph II.2 shall apply.

 

5. Google Analytics

a) Purpose of the data collection and processing

The client IP address is collected to enable the use of the Google Analytics service. This website uses Google Analytics, a web analysis service from Google Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on the data subject’s end device to facilitate an analysis of website usage. The information generated by the cookie about the use of the website is generally transmitted to and stored by Google on a server in the USA. However, due to the activation of IP anonymisation on this website, Google will shorten the data subject’s IP address beforehand in the member states of the European Union or in other contracting member states of the European Economic Area. Only in exceptional cases will the full IP address be transmitted to and stored by Google on a server in the USA. Google will use this information on behalf of the operator of this website to analyse the use of the website, compile reports on website activities and to render additional services associated with website use and internet use for the website operator. The IP address transmitted by your browser as part of Google Analytics is not combined with other data by Google.

b) Retention period

Once the data is no longer necessary to achieve its purpose, it will be deleted, which is the case once anonymisation, which takes place within the European Union, is complete. This takes less than a second.

c) Legal basis

The legal basis for the storage of the aforementioned data is Article 6 (1) (f) GDPR. The legitimate interest lies in enabling us to analyse the use of the website by all users in its entirety without drawing conclusions about the behaviour of identifiable persons; this enables us to optimise our website and our offerings.

d) Objection and remedy possibilities

The data subject can prevent the storage of cookies by selecting the corresponding settings in their browser software. Data subjects should be aware, however, that by doing so they may not be able to make full use of all the functions of this website. Data subjects can also prevent the collection of data generated by cookies about their use of the website (including their IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plug-in which is available under the following link [http://tools.google.com/dlpage/gaoptout?hl=de].

6. Google reCAPTCHA

a) Purpose of the data collection and processing

We use Google reCAPTCHA to check and avoid interactions on our websites through automated access, for example through so-called bots. This is a service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google”.

b) Retention period

Certified under the EU-US Privacy Shield https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active, Google guarantees that EU data protection standards will be respected even when processing data in the US. Through this service, Google can determine from which website a request is sent and from which IP address you use the so-called reCAPTCHA input box. In addition to your IP address, additional information may be collected by Google, which is necessary for the offer and guarantee of this service.

c) Legal basis

The legal basis is Article 6 (1) (f) GDPR. Our legitimate interest lies in the security of our website and in its defence against unwanted, automated access in the form of spam or the like.

d) Objection and remedy possibilities

Under https://policies.google.com/privacy Google provides more information about the general usage of your user information.

7. Google Fonts

a) The purpose of data collection and processing

We use Google Fonts to display external fonts on our website. This is a service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google”.

b) Retention period

Certified under the EU-US Privacy Shield https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active, Google guarantees that EU data protection standards will be respected even when processing data in the US. To enable the display of certain fonts on our website, a connection to the Google server in the USA is established when our website is accessed.

c) Legal basis

The legal basis is Article 6 (1) (f) GDPR. Our legitimate interest lies in the optimisation and economic operation of our website. Through the connection to Google established when you access our website, Google can determine from which website your request has been sent and to which IP address the font is to be sent.

d) Objection and remedy possibilities

Please visit

https://adssettings.google.com/authenticated
https://policies.google.com/privacy

for further information, in particular on the options for preventing data usage.

III. Rights of data subjects

Where “personal data” relating to a user on our website are processed, the data subject shall have the following rights vis-à-vis the controller pursuant to the GDPR.

1. Right of access pursuant to Article 15 GDPR

The data subject shall have a right to the following information:

  1. the purposes of the processing;
  2. the categories of personal data processed;
  3. the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
  4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
  5. the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
  6. the right to lodge a complaint with a supervisory authority;
  7. where the personal data are not collected from the data subject, any available information as to their source;
  8. the existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
  9. Where personal data are transferred to a third country or to an international organisation, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

We shall provide the data subject with a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs.

2. Right to rectification pursuant to Article 16 GDPR

The data subject shall have the right to demand from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

3. Right to erasure pursuant to Article 17 GDPR

The data subject shall have the right to demand from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  2. the data subject withdraws consent on which the processing is based according to point (a) of Article 6 (1), or point (a) of Article 9 (2) GDPR, and where there is no other legal ground for the processing;
  3. the data subject objects to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing or the data subject objects to the processing pursuant to Article 21 (2) GDPR;
  4. the personal data have been unlawfully processed;
  5. the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
  6. the personal data have been collected in relation to the offer of information society services referred to in Article 8 (1) GDPR.

4. Right to the restriction of processing pursuant to Article 18 GDPR

The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

  1. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
  4. the data subject has objected to processing pursuant to Article 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

5. Right to notification pursuant to Article 19 GDPR

The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out in accordance with Article 16, Article 17 (1) and Article 18 GDPR to each recipient to whom the personal data have been disclosed unless this proves impossible or involves disproportionate effort. The controller shall inform the data subject about those recipients if the data subject requests it.

 

6. Right to data portability pursuant to Article 20 GDPR

The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from us, where:

  1. the processing is based on consent pursuant to point (a) of Article 6 (1) or point (a) of Article 9 (2) or on a contract pursuant to point (b) of Article 6 (1) GDPR; and
  2. the processing is carried out by automated means.

This shall not adversely affect the rights and freedoms of others.

In exercising his or her right to data portability pursuant to paragraph 1, the data subject shall have the right to have the personal data transmitted directly from us to another controller, where technically feasible. The exercise of the right to data portability shall be without prejudice to the right to erasure pursuant to Article 17 GDPR. The right to data portability shall not apply to the processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object pursuant to Article 21 GDPR

The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6 (1) GDPR, including profiling based on those provisions.

We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defence of legal claims.

Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to the processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing. Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

The data subject’s consent can be withdrawn at any time. However, the collection and processing carried out up to that point shall remain lawful.

8. Automated individual decision-making, including profiling pursuant to Article 22 GDPR

The data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her. This shall not apply if the decision

is necessary for entering into, or the performance of, a contract between the data subject and us;

is authorised by Union or Member State law to which we are subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests; or is based on the data subject’s explicit consent.

These decisions shall not be based on special categories of personal data referred to in Article 9 (1) GDPR, unless point (a) or (g) of Article 9 (2) GDPR applies and suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests are in place.

In the cases referred to in points (a) and (c), we shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on our part, to express our point of view and to contest the decision.

9. Right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR

Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes this Regulation.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.

10. Right to an effective judicial remedy pursuant to Article 79 GDPR

Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, each data subject shall have the right to an effective judicial remedy where he or she considers that his or her rights under this Regulation have been infringed as a result of the processing of his or her personal data in non-compliance with this Regulation.

Proceedings against us or against a processor shall be brought before the courts of the Member State where we or the processor have an establishment. Alternatively, such proceedings may be brought before the courts of the Member State where the data subject has his or her habitual residence unless we or the processor are a public authority of a Member State acting in the exercise of its public powers.